FAQs of Company Secretary

Q1. What’s a Company Secretary?


According to the Hong Kong Companies Ordinance, limited company shall appoint a Company Secretary. The function of company secretary is to be in charge of arranging meetings, keeping minutes of meetings, and presenting statutory documents to governmental department in order to ensure the company meets statutory requirements.

Q2. What is the qualification for Company Secretary?


Hong Kong resident over 18 years old for a person, or limited company registered in Hong Kong for corporate entity.

Q3. Can non-Hong Kong residents be appointed as a director and secretary of a limited company?


The non-residents may be appointed as directors of a limited company. But if the company secretary is an individual, should be an ordinarily resident in Hong Kong; if a body corporate, its registered office or place of business should be in Hong Kong.

Every private limited company must have at least one director and one secretary. If a company has only one director, the director shall not act as secretary of the company.

Q4. Can a sole director of the company act as the secretary too?


No. The Companies Ordinance expressly prohibits the sole director from acting as the secretary. Besides, the Companies Ordinance provides that a private company cannot appoint a corporate secretary if the sole director of the corporate secretary is also the sole director of the company.

Q5. What shall be done if there is no eligible person to act as statutory secretary of the company?


Another company can be employed can also provide the service of statutory secretary. Formation Kit can provide relevant service.


We offer Hong Kong Company Incorporation services, the fee for our Lite package is HK$4,980, including all government fees, articles of association and stamps. Please contact us at 852-2234-0477. For more information, please visit

Clients for Hong Kong company incorporation services could enjoy HK$100 discount on the Company Secretary & Registered Office services. Call us at 852-2234-0477.